Key Factors for the Perfect Meeting Room

Great advantages can come from working from home. However, what happens when you need to meet with individuals? Having a meeting at a shop can seem unprofessional and you wouldn’t want strangers knowing your home address. Good news is you can always book a conference room for these meetings. Bad news is, you have to be attentive to the key factors that’ll make or break a conference room. You’ll be able to choose the perfect conference room for your business needs by being more aware of the key factors below!

Comfortable Seats

Meetings usually take quite some time out of your day. It’s extremely important having comfortable seating at your ideal meeting/conference room is extremely important. Make sure the seating has a decent amount of cushioning and back support. Instead of your client eagerly awaiting for the meeting to end, comfortable seating will help your client remain focused on the topic at hand. Also, arrive early to check the room, adjust seats to your liking, and familiarize yourself with the room. Thus, it’ll seem that you use the conference/meeting room regularly causing a lasting impression on your guests/clients.

Right Supplies

The last thing you want to happen in your meeting is not having the appropriate supplies/tools available to get what you need to get done, DONE! That’s why you need to ensure that whomever is providing the meeting room service to you is prepared for any business need. Basic essentials such as, copy machines, high quality speaker phones, TV screen for presentations, are a MUST! Also, ensure that high speed internet is available and as always, remember to familiarize yourself with the equipment available.


It has been proven that many factors include productivity in a work environment, especially meetings! The atmosphere of the location must be top of the line, as this is the first thing people notice when attending your meeting.

Many factors influence the atmosphere of a conference room including:

  1. Sufficient Lighting – It’s very important to make sure there is sufficient lighting in your meeting room. A dark room doesn’t scream “WELCOME”. Instead, it’ll have me worried for my life. Make sure there’s windows and a reasonable amount of lights inside. Check if the lights can be dimmed, if drapes can be adjusted for presentations, and make sure there are no busted light bulbs.
  2. Ideal Temperature – It has been proven that the ideal temperature to have while holding a meeting/conference is a temperature of approximately 72 degrees Fahrenheit (22 degrees Celsius). With that temperature, no one is too preoccupied squirming around to stay warm or find a cool breeze of air. Either way, make sure the room isn’t an unbearable temperature.
  3. Friendly Staff – Feeling welcomed can change things around with your clients and others. Make sure the venue has friendly staff that is available for any questions, administrative assistance, or technical difficulties that may arise. Just one smile can spread like a virus. Having an outgoing receptionist during your meeting will have your guests smiling as soon as they walk in!

Having the atmosphere detailed above, you can ensure your guests will feel welcomed, relaxed, and comfortable! In business, first impressions are everything. Booking a conference room that’ll help you make good impressions right off the bat is the key to your success and entrepreneurial strategy.

Luckily, Empire Executive Offices has all of these key factors and more! With state-of-the-art meeting rooms that are fully furnished, friendly and helpful receptionists, high speed Wi-Fi access, and VOIP Polycom speaker phone, to name a few, makes Empire meeting rooms perfect for meetings that wish to impress. Give us a call today to find out more information, and always remember:

“You never get a second chance to make a first impression.” – Andrew Grant

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